The Library Management Software (LMS) is a robust and intuitive system designed to simplify, streamline, and automate the everyday operations of libraries across multiple branches. Developed with scalability and user experience in mind, the LMS caters to the varying needs of both administrators and librarians, ensuring seamless management of books, members, inventory, and circulation.
Whether operating a single library or managing multiple branches, the system empowers staff to perform complex tasks with minimal effort. Features such as barcode scanning, automated reports, and role-based access control make it easy to track inventory, handle book issuance, and manage customer interactions effectively.
With this software, libraries can significantly reduce manual workload, eliminate human
error, and offer a faster, more efficient service to patrons.
Modules
Multiple Branch Interface
The LMS supports a Multiple Branch Interface, enabling centralized control and monitoring of various library branches under a single system. Each branch operates independently for daily transactions but is connected to a centralized database for administrative oversight.
Branch-specific inventory and reports
Centralized monitoring of all branches
Separate librarian accounts per branch
Consolidated or branch-wise reports
Logins: Admin & Librarian
The software offers role-based login access to ensure that users only have access to features relevant to their roles.
Admin Login: Full system control, including managing users and overseeing multiple branches.
Librarian Login: Access to daily operational functionalities such as managing books, issuing/returning books, and handling customers.
Roles and Responsibilities
Admin Role
Admins have overarching control of the LMS. Their responsibilities involve strategic tasks and access to configurations that define how the entire system functions across all branches.
Manage Books
Add new book records to the centralized catalog
Assign categories, authors, publishers, and rack locations
Define book availability per branch
Manage Librarians
Create and manage librarian accounts
Assign librarians to specific branches
Control librarian access rights
Monitor login activity and operations performed by librarians
Librarian Role
Librarians handle the day-to-day library activities. They are responsible for maintaining book records, managing customer data, and executing book circulation processes.
Books Management { CRUD }
Add new books into the system, including metadata like title, author, ISBN, category, and rack location.
Edit existing book details in case of updates or corrections.
Update stock availability and track damaged or lost books.
Delete obsolete or duplicate book records (with proper permissions).
Print Barcode for Books
Generate and print barcodes for newly added books
Support for barcode templates including book ID, ISBN, or custom fields
Barcode stickers can be scanned during issuance/return for speed and accuracy
Customer Management { CRUD }
Register new members/customers into the system
Update customer details such as contact information or membership status
Delete inactive or duplicate customer records (with permission)
Track membership history and fines (if applicable)
Issue Books { Barcode Scan or Manual Search }
Issue books to registered members
Use barcode scanner or manual search to identify books
Automatically update book status and due date
Record issuance history for audit and reporting
Return Books
Process returned books using barcode or manual lookup
Update book availability in real-time
Calculate late fees (if applicable) and mark returns as complete
Generate return receipts if needed
Report
View Books by Racks and Space Stored { Date to Date }
Generate inventory reports showing books organized by rack and shelf
View how much physical space is being used per section
Filter data by a specific date range for audits or shelf planning
Report: View Issued Books & Returned Books { Date to Date }
Track circulation history within a given date range
View detailed logs of which books were issued and returned
Filter by member, book title, or branch
Export reports in PDF or Excel format for record-keeping or analysis
